首先，假條的上方還是應該按照半正式的格式寫上如下信息：

　　To：假條是遞給誰的

　　From：請假人

　　Date：寫假條的日期（注意不是請假的日期）

　　Subject：寫上請假字樣

　　假條抬頭范例如下：

　　To: Peter Stone, Manager

　　From: Lynn Chen, Financial Department

　　Date: April 2nd, 2004

　　Subject: Casual Leave of Absence

　　其次，在您的請假信第一段，應該開門見山但是有禮貌地提出請假。第一段要中心明確，寫清您要請假的日期。

　　第一段范例如下：

　　Peter, I would like to know if I could ask for a casual leave of absence for one day on April 4th, this Wednesday.

　　然后，在假條的第二段，您應該簡單明了陳述請假的原因事由。注意敘述清楚明白，并盡可能表示對此帶來工作不便的歉意。

　　第二段范例如下：

　　This morning I received a telephone call from my dentist, urging me to come to his practice for immediate treatment of my teeth. I have been experiencing a stinging pain, depriving me of my sleep during the past fortnight. The situation could worsen, should infection occur.

　　Concerning my workload: As Wednesday is not as busy as the other weekdays, I think a one-day leave this Wednesday may be the best solution. I apologize for the inconvenience my absence from work may cause.

　　接著，在假條的最后一段，應寫上您希望獲得準假的句子，或者具體等候答復的時間。

　　最后一段范例如下：

　　Thanks. I will call you at 1:30p.m. or you can call me at any time.

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